Configuring MS Outlook 2011 for Mac for Use with Office 365. Here below are listed the steps to take in order to configure MS Outlook 2011 for Mac for use with 365 in Exchange mode. The guide has been tested working on Mac OS X 10.6 (Snow Leopard) and 10.7 (Lion). Screenshots are taken from Lion thus may slightly differ on other versions of. Start quickly with the most recent versions of Word, Excel, PowerPoint, Outlook, OneNote and OneDrive —combining the familiarity of Office and the unique Mac features you love. Work online or offline, on your own or with others in real time—whatever works for what you’re doing. Where is Outlook for Mac 2011 data stored? I need to find where the Outlook data is stored in order to restore it with Time Machine. I went to the MUD folder and found Outlook Identities 2011, but the only items in it are 2008 Identities from when I was using Entourage.
Mac users tired of their neglected four-year-old version of Outlook can heave a sigh of relief this morning, as Microsoft has released a new version of Outlook. Dubbed simply 'Outlook for Mac,' the upgraded release includes several standout features from the PC version of Outlook that Mac users have been forced to go without—and, unfortunately, it also brings with it a few features that Mac users probably wish would stay on the PC.
There’s a caveat, though: the new version of Outlook for Mac can only be used if you have certain Office 365 subscriptions. This holds with Microsoft’s new policy of 'prioritiz[ing] mobile first and cloud first scenarios,' and it means that at least for now, users who don’t pay for monthly Office 365 subscriptions and prefer to buy 'perpetual' licensed versions (in other words, users who prefer to buy Office the traditional way) will have to wait at least until the first half of 2015 to get their hands on the new version of Outlook. At least for now, it’s subscription-only. More confusing, not all subscriptions are eligible (more on that in a minute). Additionally, MSDN subscribers do not appear to be able to download the application through the MSDN software library (I have an MSDN subscription, and the new Mac Office is definitely not in my download library).
If you are a O365 subscriber and have the right licensing, you should be able to download the new version of Outlook immediately. Probably the most significant feature added in the new version is true push support for receiving Exchange e-mail. Office 2011 users have had to go without the instant e-mail delivery that Windows Office users have always enjoyed. Finally, the updated Outlook lets you receive e-mail immediately rather than making you wait anywhere between ten and sixty seconds for e-mail to show up in your inbox.
Also on the list of improvements is increased performance due to better threading support, better search, faster first-run syncing—and, of course, an updated 'flat'-style interface. The interface isn’t quite as stark as the current Windows version of Outlook, looking instead like a blend of Outlook 2011 and Outlook 2013.
Of course, one disappointing byproduct is Microsoft’s ludicrous insistence on bundling all-caps ribbon titles into the interface. Ostensibly this is done in order to promote a unified cross-platform user experience, but it’s a ghastly UI trend that decreases scanability and legibility. Unfortunately, it seems like all-caps in Microsoft applications is the new normal.
All-caps insanity aside, the interface is clean and functional, and Outlook 2011 users should have no problem adapting. In our limited use today, those who made the jump are rather pleased.
As explained in the launch announcement, Outlook is the vanguard application in Microsoft’s updated Office for Mac roll-out. Public betas for the remainder of the Office apps will become available in the first half of 2015, with final releases following by the end of 2015. Office 365 subscribers will gain access to the new versions through their subscriptions, while users interested in purchasing 'perpetual' versions will be able to do so in late 2015.
One upshot of Microsoft's confusing licensing is borne out at Ars. Many of us at Ars use Macs with the Enterprise version of Office 365, but we found that most of the staff was unable to upgrade to today’s release of Outlook, in spite of Microsoft’s note that the software is available to all Office 365 users. The problem appears to be that while O365 consumer accounts have access to the new Outlook, not all tiers of O365 commercial accounts do. And even if you have the new Outlook because of a personal consumer subscription, it will not allow you to connect to an exchange server account that is not licensed at the appropriate Office 365 level.
The Home tab of the Ribbon in Outlook 2011 for Mac is where you spend most of your time when working with e-mail. It has most of the commands you need. The buttons on the Ribbon’s Home tab, in Office 2011 for Mac, do the following:
Setup Outlook 2011 Mac
E-Mail: Opens a new mail message dialog.
New: Displays a pop-up menu from which you can choose to make a new e-mail message, meeting, appointment, contact, contact group, task, or note.
Delete: Deletes the select message.
Reply: When a message is selected, displays a mail message pre-addressed to the sender of the selected message, with the body of the original message included and indented.
Reply All: Same as Reply, but all recipients in the To and CC fields in the original message are replied to.
Forward: Opens a mail message with the contents of the selected message.
Meeting: Opens a dialog that lets you schedule a meeting, complete with the ability to add a customized meeting invitation to send to invitees, and the ability to use the Scheduling Assistant to help you check for available times in your calendar.
Attachment: Opens a new mail message with the contents of the selected message attached so that you can send it as-is to recipients you specify.
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Move: Select one or more messages in the list and then click this button to display a browser that lets you choose a folder in your folder list.
Rules: Displays a pop-up menu that lets you apply existing rules or display the Rules dialog discussed later in this chapter.
Junk: Select one or more messages in the message list and then click this to display a menu with the following options:
Mark as Junk:Changes the category of selected messages to Junk.
Block Sender: Adds the sender’s e-mail address to the list of blocked senders in Tools→Junk E-Mail Protection→Blocked Senders.
Mark as Not Junk:Only displays if three or more messages are selected, or if you change the state of a selected message previously classified as junk to not junk.
Unread: Changes the state of a read message to unread. The button may change to Read so you can change the state of a message from unread to read.
Categorize: Using the pop-up menu, you can apply a category to selected messages, display a dialog to add or edit categories, and clear categories from selected messages.
Follow-Up: Click the triangle next to the flag to display a pop-up menu that lets you set a reminder for the selected item.
Filters: Click the triangle on the right of this button to display a pop-up menu from which you can choose a variety of filters or clear all filters.
Find a Contact: Type a contact’s name and then press Return or Enter to display the results of your contact search in the Contacts Search.
Contacts Search: Displays the Contacts Search dialog.
Send/Receive: Click this button to tell Outlook to check with the mail server and update the message list and send messages that are queued in the Outbox.